CITY COUNCIL/SUCCESSOR AGENCY TO THE YORBA LINDA REDEVELOPMENT AGENCY, YORBA LINDA HOUSING AUTHORITY AND YORBA LINDA MUNICIPAL FINANCING AUTHORITY JOINT MEETING
AGENDA

Tuesday, October 19, 2021 at 6:30 P.m. - 7:30 P.m.

Council Chambers

4845 Casa Loma Avenue

This meeting is being broadcast live for airing on cable channel 3, channel 99 AT&T U-Verse and the city's website. By remaining in the room, you are giving your permission to be televised. 

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CALL TO ORDER

The City Council/Successor Agency to the Yorba Linda Redevelopment Agency will convene at 5:30 p.m. in the Council Chambers at 4845 Casa Loma Avenue.

ROLL CALL

ANNOUNCEMENT OF CLOSED SESSION ITEMS

CITY COUNCIL/SUCCESSOR AGENCY TO THE YORBA LINDA REDEVELOPMENT AGENCY

A.   CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION, SIGNIFICANT EXPOSURE TO LITIGATION

Government Code Section 54956.9(d)(2) (3 Cases)

B.   CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION

Government Code Section 54956.9(d)(1) (1 case)

Name of Case:         Yorba Linda Estates, LLC v. City of Yorba Linda

Case Number:          30-2021-01206096-CU-OR-CJC, Superior Court, County of Orange

C.   CONFERENCE WITH LABOR NEGOTIATORS

Government Code Section 54957.6

Agency Designated Representatives: City Manager Pulone
Employee Organizations: Yorba Linda Chapter of the Orange County Employees Association; Yorba Linda Mid-Management Association; and non-represented Management Employees

PUBLIC COMMENT ON CLOSED SESSION ITEMS

CONVENE INTO CLOSED SESSION

RECESS

CALL TO ORDER

The City Council/Successor Agency to the Yorba Linda Redevelopment Agency, Yorba Linda Housing Authority and Yorba Linda Municipal Financing Authority will reconvene at 6:30 p.m. in the Council Chambers at 4845 Casa Loma Avenue, Yorba Linda.

ROLL CALL

PLEDGE OF ALLEGIANCE

INVOCATION

PASTOR HEATHER BROWN, RICHFIELD COMMUNITY CHURCH

CLOSED SESSION REPORT

INTRODUCTIONS & PRESENTATIONS

INTRODUCTION OF NEW STAFF MEMBER YVONNE NGUYEN, MANAGEMENT ASSISTANT

CHAMBER OF COMMERCE’S QUARTERLY UPDATE AND BUSINESS OF THE MONTH RECOGNITIONS

CITY’S BUSINESS OF THE QUARTER RECOGNITION TO STEFANO'S GOLDEN BAKED HAMS

PRESENTATION ON HOUSING BY SHARON BYRNE

PUBLIC COMMENTS – ITEMS ON THE CONSENT CALENDAR OR ITEMS NOT ON THE REMAINDER OF THE AGENDA

There is a five (5) minute maximum time limit for each individual addressing the legislative body during Public Comments and on all other items listed on the Agenda. Whenever a group of persons wishes to address the City Council on the same subject matter, it shall be proper for the presiding officer to request that a spokesman be chosen by the group so as to avoid unnecessary repetitions before the City Council.

CONSENT CALENDAR

All matters listed under "CONSENT CALENDAR" are considered by the City Council/ Successor Agency to the Yorba Linda Redevelopment Agency, Yorba Linda Housing Authority and Yorba Linda Municipal Financing Authority to be routine and will be enacted by one motion approving the recommendation listed on the Agenda. There will be no separate discussion unless Members of the Council/Successor Agency, Yorba Linda Housing Authority and Yorba Linda Municipal Financing Authority or Staff request specific items to be removed from the Consent Calendar.

• Recommendation:

  That the City Council approve the Consent Calendar.

1.   WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS ON THE AGENDA

• Recommendation:

  That the City Council/Successor Agency to the Yorba Linda Redevelopment Agency waive reading in full of all ordinances and resolutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.

2.   ACCOUNTS PAYABLE CHECK REGISTER – OCTOBER 19, 2021

• Recommendation:

  It is recommended that the City Council receive and file the accounts payable check register dated October 19, 2021, in the amount of $2,464,575.41.

3.   APPROVAL OF THE MINUTES OF THE OCTOBER 5, 2021 CITY COUNCIL/SUCCESSOR AGENCY TO THE YORBA LINDA REDEVELOPMENT AGENCY MEETING

• Recommendation:

  That the City Council/Successor Agency to the Yorba Linda Redevelopment Agency approve the minutes of the October 5, 2021 City Council/Successor Agency to the Yorba Linda Redevelopment Agency joint meeting.

4.   TREASURER’S REPORT – JULY 2021

• Recommendation:

  It is recommended that the City Council: 1.) Receive and file the attached monthly Treasurer’s Report; and 2.) Delegate investment responsibility to the City’s Finance Director / City Treasurer for a period of up to one year.

5.   TREASURER’S REPORT – AUGUST 2021

• Recommendation:

  It is recommended that the City Council: 1.) Receive and file the attached monthly Treasurer’s Report; and 2.) Delegate investment responsibility to the City’s Finance Director / City Treasurer for a period of up to one year.

6.   APPROVAL OF CICCS HEALTH AND WELFARE TRUST PARTICPATION AGREEMENT

• Recommendation:

  It is recommended that the City Council authorize the City Manager to execute an agreement with the Coalition for Controlling Insurance Costs in California Schools (CICCS) Trust for the provision of employee vision benefits.

7.   DEMOLITION PERMIT REQUEST FOR 17591 BUENA VISTA AVENUE

• Recommendation:

  It is recommended that City Council approve the demolition permit request for 17591 Buena Vista Avenue.

8.   AWARD OF A PROFESSIONAL SERVICES AGREEMENT TO WILLDAN FINANCIAL SERVICES FOR THE ASSESSMENT ENGINEER SERVICES FOR THE ANNUAL LEVY OF THE STREET LIGHTING AND LANDSCAPE MAINTENANCE ASSESSMENT DISTRICT (LMAD)

• Recommendation:

  It is recommended that the City Council award: 1.) A three-year professional services agreement to Willdan Financial Services for the preparation of the Street Lighting and Landscaping Maintenance Assessment District (LMAD) Annual Engineer’s Report for FY 21/22 through FY 23/24 in the amount not-to-exceed $120,420, subject to a Consumer Price Index (CPI) increase starting in FY 23/24, with two (2) one-year extension options at the City Council’s discretion; and 2.) As part of the agreement Willdan Financial Services to research and prepare a supplemental engineers report(s) as needed in anticipation of Proposition 218 votes in an amount not to exceed $36,000 during the contract term.

9.   ENCROACHMENT ONTO CITY EASEMENT REQUEST – 17966 ANNA MARIE ROAD

• Recommendation:

  It is recommended that the City Council: 1.) Authorize the proposed concrete pavement, a domestic water service line, a 4-inch sewer lateral, and a recreation room within, along, and in close proximity to the City’s storm drain easement at 17966 Anna Marie Road; and 2.) Determine such encroachments will not adversely impact the City’s easement, City’s facility, or general public safety; and 3.) Require the homeowner to execute a Declaration of Restrictive Covenant Agreement pursuant to City Council Policy E-5.

10.   ENCROACHMENT ONTO CITY EASEMENT REQUEST – 19404 VIA DEL CABALLO

• Recommendation:

  It is recommended that the City Council:

  1) Authorize improvements within the City’s Palm Avenue roadway easement at 19404 Via Del Caballo. Improvements include:

  • recently constructed six-foot (6’-0”) combination wall/fence
  • new six-foot (6’-0”) tall vehicular gate
  • existing paved sidewalk, paver driveway, trees, shrubs and other landscaping, irrigation, rocks/boulders, and cobble drainage swale; and

  2) Determine such encroachments will not adversely impact the City’s easement, City’s facility, or general public safety; and

  3) Require the homeowner to execute a Declaration of Restrictive Covenant Agreement pursuant to City Council Policy E-5.

11.   ENCROACHMENT ONTO CITY EASEMENT REQUEST – 4002 ELSIE DRIVE

• Recommendation:

  It is recommended that the City Council: 1.) Authorize the proposed concrete paving, garden rosetta arches, and a bench to encroach within the City’s storm drain easement at 4002 Elsie Drive; and 2.) Determine such encroachments will not adversely impact the City’s easement, City’s facility, or general public safety; and 3.) Require the homeowner to execute a Declaration of Restrictive Covenants Agreement pursuant to City Council Policy E-5.

12. RESOLUTION NO. 2021-5765 AUTHORIZING THE SUBMISSION OF THE CITY’S APPLICATION FOR COMPREHENSIVE TRANSPORTATION FUNDING PROGRAM FOR THE YORBA LINDA BOULEVARD/WEIR CANYON ROAD CORRIDOR REGIONAL TRAFFIC SIGNAL SYNCHRONIZATION PROGRAM (RTSSP) PROJECT

• Recommendation:

  It is recommended that the City Council adopt Resolution No. 2021-5765, authorizing the submission of the City’s application for the Comprehensive Transportation Funding Program (CTFP) for the Yorba Linda Boulevard/Weir Canyon Road Corridor RTSSP Project.

13.   ADOPT RESOLUTION NO. 2021-5764 VACATING UTILITY EASEMENT OF PARCEL MAP 90-144

• Recommendation:

  It is recommended that the City Council adopt Resolution No. 2021-5764, to vacate the public utility easement for storm drain and sanitary sewer purposes located on parcel 3 of Parcel Map 90-144 (APN 343-522-10), Short Street.

14.   AWARD OF CONTRACT FOR FLEET MAINTENANCE SERVICES TO YORBA LINDA MOBIL SERVICE CENTER

• Recommendation:

  It is recommended that the City Council: 1.) Award the proposed Fleet Maintenance Service Contract to Yorba Linda Mobil Service Center with the total contract price of $89,769.96 (or approximately $33,663.74 per year), that includes an initial term between November 2, 2021, through June 30, 2024; and reject all other bids and approve the bid documents and specifications; and 2.) Authorize the Mayor to execute the proposed contract and authorize the City Manager to execute and approve contract extensions including any authorized increases, as provided for within this agreement.

15.   APPROVE PROFESSIONAL SERVICE CONTRACT WITH WILLDAN FOR CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES FOR THE FISCAL YEAR 2020-21 ANNUAL PAVEMENT PRESERVATION PROJECT

• Recommendation:

  It is recommended that the City Council approve a Professional Service Contract with Willdan Engineering in the amount of $103,343 to provide Construction Management and Inspection services for the Fiscal Year 2020-21 Annual Pavement Preservation Project (APPP).

16.   BLACK GOLD GOLF COURSE EQUIPMENT PURCHASE AND FINANCING

• Recommendation:

  It is recommended that the City Council approve: 1.) Execution of Purchase Order with John Deere for a purchase of various groundskeeping vehicles and equipment in the approximate amount of $646,214; 2.) Execution of Purchase Order with Toro for purchase of various mowing vehicles and equipment in the approximate amount of $564,659; 3.) Execution of Purchase Order with Club Car for purchase of a clubhouse transportation vehicle in the approximate amount of $22,665; 4.) Posting of the RFP on the City website and authorize Finance Director to award bid to lender with lowest financing cost; and 5.) Harrell & Company Advisors to assist with the financing documentation.

17.   APPROVE CONTRACT AGREEMENT WITH NV5 FOR INTERIM PUBLIC WORKS INSPECTION SERVICES

• Recommendation:

  It is recommended that the City Council: 1.) Approve the contract agreement with NV5 for Interim Public Works Inspection Services; and 2.) Appropriate $80,000 from the General Fund to the Public Works Department Operating Budget.

18.   COUNCIL COMMITTEE AND AGENCY REPORTS

• Recommendation:

  It is recommended that the City Council receive and file this report.

PUBLIC HEARINGS

Note: If previous agenda items are completed prior to 7:00 p.m., the legislative body will proceed to “Administrative Reports” on the Agenda until the scheduled time for the Public Hearings. At the Mayor’s discretion, Public Comments may be postponed at 7:45 p.m. to allow the Public Hearings to be started and following the completion of Public Hearing item(s), the legislative body will go back to the Public Comments at the Mayor’s discretion and then continue to the remainder of the agenda order thereafter.

If you challenge the legislative body’s proposed actions in court, you may be limited to raising those issues that you or someone else raised at the Public Hearing described in this Agenda, or in any written correspondence delivered to the City Council/Successor Agency to the Yorba Linda Redevelopment Agency on or prior to the Public Hearing.

19.   RESOLUTION NOS. 2021-5766 AND 2021-5767 - APPEAL OF CONDITIONAL USE PERMIT 2021-25 – SUNSET RECYCLING

a.   Open Public Hearing 
b.   Staff Report 
c.   Take Testimony
        1.) Appellant 
        2.) Project Applicant 
        3.) Public Comment 
        4.) Rebuttal by Applicant, If Required 
d.   Close Public Hearing
e.   Make Determination

CEQA STATUS: Categorical Exemption (Class 3, New Construction)

• Recommendation:

  It is recommended that the City Council adopt Resolution No. 2021-5766 upholding the Planning Commission’s decision to deny Conditional Use Permit 2021-25 – Sunset Recycling based on the location proposed by the applicant. Otherwise, staff recommends that the City Council adopt Resolution No. 2021-5767 approving Conditional Use Permit 2021-25 – Sunset Recycling, with special conditions requiring the facility to locate to the rear of the Costco building.

20.   ZONING CODE AMENDMENT 2019-02 – CITY OF YORBA LINDA, AMENDING CHAPTER 18.20, ARTICLE VIII, RELATED TO COMMUNITY CARE FACILITIES

a.   Open Public Hearing 
b.   Staff Report 
c.   Take Testimony
d.   Close Public Hearing
e.   Make Determination

CEQA STATUS: Exempt from CEQA review pursuant to CCR Title 14 §15060(c)(2) & § 15061 (b)(3).

• Recommendation:

  It is recommended that the City Council approve for first reading Ordinance No. 2021-1086 approving Zoning Code Amendment 2019-02 Community Care Facilities, to require a minimum separation standard for large community care facilities.

CITY MANAGER’S REPORT/MAYOR’S REPORT/MATTERS PRESENTED BY COUNCILMEMBERS/ OTHER AGENCY REPORTS

(Mayor retains discretion to give the Mayor’s Report before or after Matters Presented by Councilmember’s/Other Agency Reports)

CLOSED SESSION IF REQUIRED

ADJOURNMENT

The next regularly scheduled City Council/Successor Agency to the Yorba Linda Redevelopment Agency joint meeting is November 2, 2021.

_{NOTE: ALL STAFF REPORTS AND RELATED ATTACHMENTS FOR ITEMS ON THIS AGENDA ARE ON FILE IN THE CITY CLERK’S OFFICE. AS AN ADDITIONAL SERVICE, THE CITY NOW PROVIDES THE STAFF REPORTS AND RELATED ATTACHMENTS ON THE CITY’S WEBSITE. PLEASE NOTE THAT IT IS NOT ALWAYS POSSIBLE TO EMBED ALL ATTACHMENTS AND MAPS. THUS, IF YOU REQUIRE A FULL AND COMPLETE COPY OF THE AGENDA PACKET, YOU SHOULD NOT RELY UPON THE WEBSITE MATERIALS ALONE.}

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