CITY COUNCIL/SUCCESSOR AGENCY TO THE YORBA LINDA REDEVELOPMENT AGENCY, YORBA LINDA HOUSING AUTHORITY AND YORBA LINDA MUNICIPAL FINANCING AUTHORITY JOINT MEETING

MINUTES

-
Council Chambers
4845 Casa Loma Avenue
Councilmembers Present:
  • Campbell, 
  • Haney, 
  • Hernandez, 
  • Lim, 
  • and Rodriguez 
Staff Present:
  • Brantley, 
  • Brown, 
  • Christian, 
  • Honeywell, 
  • Kudron, 
  • Lai, 
  • Litfin, 
  • Lixey, 
  • Pulone, 
  • and Walehwa 

The City Council/Successor Agency to the Yorba Linda Redevelopment Agency convened at 5:30 p.m. in the Council Chambers at 4845 Casa Loma Avenue.

Coucilmembers Absent: Rodriguez

CITY COUNCIL/SUCCESSOR AGENCY TO THE YORBA LINDA REDEVELOPMENT AGENCY

Government Code Section 54956.8

Property: 323-304-19
City Negotiators: City Manager Pulone
Property Negotiators: Parties To Be Determined
Under Negotiation: Price and Terms of Payment

The City Council convened into Closed Session at 5:31 p.m.

The City Council/Successor Agency to the Yorba Linda Redevelopment Agency, Yorba Linda Housing Authority and Yorba Linda Municipal Financing Authority reconvened at 6:31 p.m. in the Council Chambers at 4845 Casa Loma Avenue, Yorba Linda.

Councilman Carlos Rodriguez arrived at 7:10 p.m.

Girl Scouts Troop 8225

Pastor Joshua Holiday, Calvary Chapel of Yorba Linda

City Attorney Todd Litfin said there was no reportable action on the items discussed in Closed Session.

Mayor Gene Hernandez invited Dr. Jacob Eisenbach, a Holocaust survivor who recently turned 100 years old on April 27th, to the podium. Mayor Hernandez and Council presented him with a commendation in honor of his 100th birthday celebration as well as a certificate from the office of Senator Kelly Seyarto's office.

Dr. Eisenbach spoke about his experience living during the Holocaust and thanked Council for the recognition.

Second, Mayor Hernandez was excited to recognize another Unsung Hero, Toni Jean Munoz, hero for the month of May. Mayor Hernandez said Toni and her husband have hosted a special Veteran's Day event to celebrate veterans and their immediate families. She is passionate about educating others about the importance of our military and giving back to those who serve. Mayor and Council thanked Toni for her exceptional commitment to the military and presented her with a recognition from the City and from Senator Kelly Seyarto's office.

Toni thanked all the service men and women in attendance and also thanked Council for the recognition.

Next, Mayor Hernandez invited Dr. Quentin Goodman to the podium and recognized him for his retirement after caring for the smiles of Yorba Linda residents for the last 50 years. Mayor Hernandez said Dr. Goodman opened his first office in the City of Yorba Linda in 1973. Council also presented Dr. Goodman with a recognition from the office of Senator Kelly Seyarto.

Dr. Goodman thanked Council for the recognition and the community for their support over the years.

Girl Scouts Troop 8225 was invited to the podium by Mayor Hernandez and they were recognized for their recent achievements including sales totaling 2,935 cookies this season, their donations to local fire, police and health workers and giving back to charities. 

Mayor Hernandez invited Orange County Fire Authority Division Chief Scott Wiedensohler to the podium and presented him with a proclamation proclaiming the City's participation in the “Always Watch the Water” and “Never Swim Alone” 2023 campaigns that kick-off this month and continue through August. 

Division Chief Wiedensohler thanked Council for the proclamation and spoke briefly about drowning prevention and safety tips. 

For the next recognition, Public Works Director / City Engineer Jamie Lai approached the podium and was presented with a proclamation declaring May 21 - 27th as National Public Works Week. 

Director Lai spoke briefly about her team and thanked Council for the proclamation.

Chief of Police Services Captain Joses Walehwa provided a PowerPoint presentation on law enforcement updates for the last few months. Captain Walehwa provided statistics on traffic, crime, residential burglaries, arrest, and updates on their crime prevention efforts. He spoke about three significant arrests on  March 8th, April 13th and April 28th involving two suspects and a major retailer, four suspects and multiple retail stores totaling $90,000, and 1 suspect at a major retailer respectively. Captain Walehwa concluded his comments by highlighting their Coffee with a Cop event on March 29th and National Drug Prescription Drug Take-Back on April 22nd, and he announced that the next Coffee with a Cop will be on June 8th from 8:00 a.m to 10:00 a.m. at the Starbucks off of Village Center Drive and a Special Olympics Fundraiser, in collaboration with the Orange County Fire Authority, on June 22nd and said more details will be available soon.

Trudi DesRoches, Yorba Linda Water District Vice President, provided an update on five water system projects to improve water system reliability, increase capacity or replace systems in need of improvement. She said one improvement is at the Hidden Hills Booster Pump Station and said they're adding an additional booster pump for the residents in that area. This project has started and is scheduled to be completed in September. After this project, they will work on the pressure relief station that is immediately across the street and this project has the potential to cause some minor traffic impacts in the area of Hidden Hills Road and Starlight Drive. Another project is the Timber Ridge Booster Pump Station, work at this site has started and is scheduled to be completed in July with very minor traffic impacts. The two other projects are a Mountain View Avenue waterline replacement starting in June and the Imperial Highway waterline improvements along Bastanchury Road and Imperial Highway with very minor traffic impacts as well. 

Richard de Bruijn, resident, said some residents recently expressed concerns with him regarding a property located on Valley View, north of Bastanchury and before Brooklyn Avenue, that is fenced off and full of overgrown weeds. He was asked to inform Council of their concerns and inquire who owns the lot and if it can be cleaned up. He said he spoke with business owners in the Valley View Shopping Center and said another business owner recommended that Target employees park in the back of Target to not occupy the front spots all day. He said they also expressed concerns regarding the limited exit lanes to Yorba Linda Boulevard and suggested adding a lane by sacrificing the center median with palm trees. Mr. de Bruijn concluded his comments stating that the Resident Committee meeting for the housing element yesterday was very productive and congratulated Community Development Director David Brantley and Planning Manager Nate Farnsworth for the great work.

Susan Wan Ross, Yorba Linda Chamber of Commerce, announced their Job Fair on Wednesday, May 24th from 2:00 p.m. to 5:00 p.m. at the Yorba Linda Public Library and said they currently have approximately 30 employers that will be in attendance. She said the event is free to attend. 

Mayor Hernandez stated that he will abstain from Consent Calendar Item No. 2, out of an abundance of caution due to his involvement with Orange County Transportation Authority (OCTA) and the numerous contractors that may do work in the City. 

Mayor Pro Tem Tara Campbell stated that Consent Calendar Item No. 6 pertains to an agreement with the County of Orange and though she works for the County, she can participate in the item as it does not relate to her department.

Motion to approve the Consent Calendar with the green sheet revisions to the April 18, 2023 meeting minutes. 

  • Moved byCampbell
    Seconded byHaney

    It is recommended that the City Council approve the Consent Calendar.

    AYES (5)Rodriguez, Hernandez, Haney, Campbell, and Lim
    CARRIED (5 to 0)
  • It is recommended that the City Council/Successor Agency to the Yorba Linda Redevelopment Agency waive reading in full of all ordinances and resolutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.

  • It is recommended that the City Council receive and file the accounts payable check register dated May 16, 2023, in the amount of $3,068,228.76.

  • It is recommended that the City Council/Successor Agency to the Yorba Linda Redevelopment Agency approve the minutes of the April 18, 2023 City Council/Successor Agency to the Yorba Linda Redevelopment Agency joint meeting.

  • It is recommended that the City Council: 1.) Receive and file the attached monthly Treasurer’s Report; and 2.) Delegate investment responsibility to the City’s Finance Director / City Treasurer for a period of up to one year.

  • It is recommended that the City Council adopt Resolution No. 2023-5844 authorizing the City Manager to execute agreements and other documents necessary to facilitate the City’s participation in the Community Development Block Grant (CDBG) program.

  • It is recommended that the City Council approve and authorize the Mayor to sign the Notice of Intent with Orange County Animal Care for animal control and shelter services for the period of July 1, 2023 through June 30, 2024.

  • It is recommended that the City Council: 1.) Approve the Award of a Professional Services Agreement to Iteris, Inc., in the amount of $1,217,951.98 for the Design of the Yorba Linda Boulevard/Weir Canyon Regional Traffic Signal Synchronization Project (RTSSP) TC231003; and 2.) Authorize the City Manager to approve additional expenditures up to $182,692.80 (15% of the agreement value) in agreement contingencies for potential additional services and unanticipated work that may arise, for a total potential agreement amount not-to-exceed $1,400,644.78; and 3.) Approve an appropriation of $315,000 in Lighting and Signal Fund (407) in place of existing Measure M2 Funding for Project TC231003; and 4.) Authorize the City Manager to sign and execute the contract services agreement and potential future amendments to the agreement within the designated contingency amount, on behalf of the City Council.

  • It is recommended that City Council approve Amendment No. 2 to the June 1, 2021, Agreement with Steadfast Security Guard Services in an amount not to exceed $125,000, extending services through May 31, 2024.

  • It is recommended that the City Council take the following actions: 1.) Award a three-year contract for park turf and landscape maintenance to Merchants Landscape Services, Inc., of Santa Ana, CA in the amount of $693,000.00 ($231,000.00 annually) and reject all other bids; and 2.) Upon receipt of appropriate documents, authorize the City Manager to execute the contract.

City Manager Mark Pulone responded to comments from Mr. de Bruijn regarding the property on Valley View Avenue. He said he believes the property in question is private property and likely received a weed abatement reminder letter from the City. With respect to the Target parking lot concerns, he said these issues are relatively common and many stores have rules as to where employees can park, and said staff would be happy to convey the concerns and suggestions to Target. In regard to the egress lanes, the exiting that is in place was approved for the center however if it becomes an issue, staff will discuss it with the property owner.

Councilwoman Janice Lim announced that the Richard Nixon Foundation will be hosting the official 50th Anniversary Celebration of the Homecoming of America’s POWs from Vietnam. The celebration will take place over three days, May 23rd to May 25th, with hundreds of POWs and their families expected in attendance. The three-day celebration will commence with a homecoming parade on the 23rd at 12:30 p.m. and she urged the community to attend. 

Councilwoman Beth Haney attended the Orange County Fire Authority Best and Bravest event with Mayor Hernandez and Councilwoman Lim. She also led the flag burial for the American flags that were retired at the Love Yorba Linda event and said they planted red, white and blue flowers in the shape of a flag over the burial site. She said the Mayor held the Mayor's Prayer Breakfast on May 11th and said the speaker Izzy Battres from HGTV was great and concluded by stating that she also attended Yorba Days on May 6th.

Councilman Rodriguez said he was thankful his flight from Sacramento was not too delayed and that he was able to attend the meeting. He thanked Captain Walehwa on behalf of the families that were planting trees at Arroyo Park on Love Yorba Linda day. He said he was hard at work and the families were appreciative of the time he spent afterward speaking with the children at the local substation. He congratulated Mayor Hernandez for a wonderful Mayor's Prayer Breakfast event. 

Mayor Pro Tem Campbell said there were several amazing events this past month but spoke specifically about Love Yorba Linda. She thanked all the community and City staff that participated and helped coordinate this tremendous event and urged the community to mark their calendars for next year!

Mayor Hernandez said the community's response to the opening of Adventure Playground has been overwhelming and said in an effort to ensure visitors have a great experience, staff has implemented a reservation system with a limited number available each day. Residents can make a reservation to visit up to two weeks in advance. Non-residents can reserve two-days in advance. He shared that Yorba Linda Police Services is hosting a special Active Assailant Response and Prevention presentation next Tuesday, May 23rd from 6:00 p.m. to 7:30 p.m at Friends Church. He encouraged the community to RSVP to attend and said attendees will learn techniques and tactics, and learn about behavioral patterns associated with someone who is on the path to violence.

Mayor Pro Tem Campbell stated that though the item pertains to the County of Orange and she works for the County, it does not pertain to her department and therefore she can participate in the item.

City Manager Pulone said the following item is the City's two-year budget and the largest contract in that budget is the contract with Orange County Sheriff's Department for police services, therefore this item is timely. He said the current five-year agreement is soon to expire so the item on the agenda is for a new five-year agreement and the level of services necessary to serve the residents have been adjusted as needed for the new agreement. 

Assistant City Manager Dave Christian provided a brief staff report on this item. He said the cost estimate given is slightly lower than the current year cost, however as noted in the report, the Orange County Sheriff's has not completed their contract negotiations with their bargaining units. Once negotiations are completed, staff will likely return to Council with Amendment No. 1. He said there is a current savings of approximately $70,000 due to reductions in operational costs. The savings was originally about $200,000, however, staff is proposing the addition of a Community Services Officer (CSO). Assistant City Manager Christian spoke further about the agreement and staff's recommendation.

  • Moved byCampbell
    Seconded byRodriguez

    It is recommended that the City Council approve a new five-year agreement for law enforcement services with the Orange County Sheriff’s Department beginning with fiscal year 2023-24.

    AYES (5)Rodriguez, Hernandez, Haney, Campbell, and Lim
    CARRIED (5 to 0)

Finance Director Dianna Honeywell shared a PowerPoint presentation for this item. Her presentation included updates on the Projected General Fund Revenues, Primary General Fund Revenues, other General Fund Revenues and General Fund Expenditures. She discussed assumptions in the proposed budget relating to salary & benefits and discussed personnel requests, and the Library Fund, LMAD Fund and Black Gold Golf Club Funds. Director Honeywell concluded her presentation with the staff recommendation.

  • Moved byHaney
    Seconded byHernandez

    It is recommended that the City Council: 1.) Receive and file staff’s presentation regarding the proposed Fiscal Year 2023/24 and 2024/25 Two-Year Operating Budget; and 2.) Provide feedback to staff regarding any changes to the proposed Two-Year Operating Budget that the City Council would like to see incorporated into the final version of the budget.

    AYES (5)Rodriguez, Hernandez, Haney, Campbell, and Lim
    CARRIED (5 to 0)

City Attorney Liftin stated that because the LMAD assessments affect the entire City and each Councilmember owns property in the City, there may be a potential conflict of interest due to their real property interests per FPPC Regulation Section 18702.2(a)(3). However, under Section 18705(a), a public official may participate only if there exists no alternative source of decision for that legislative body.  Here, approval of the Engineer’s Report and levying of assessments for LMAD is required by City Council per Landscaping and Lighting Act (Sts. & Hwy Code, Section 22623); therefore, the minimum number of Councilmembers can participate to reach quorum.

He further stated that under the Public Generally exception in Section 18703(e)(1), this could be perceived as not a conflict; however, the City is being cautious of the potential conflict.  The Councilmembers’ real property interests at issue, which include each of the Councilmembers’ personal residence, are located in the following LMAD zones:

  • Councilwoman Lim – Arterial Landscaping Zone A-3, Local Landscaping Zone L2V, and Local Lighting Zone, Arterial Lighting Zone, and Traffic Signal Zone TS-2;
  • Mayor Hernandez – Arterial Landscaping Zone A-5, Local Landscaping Zone L2G, and Local Lighting Zone, Arterial Lighting Zone, and Traffic Signal Zone TS-2;
  • Councilman Rodriguez – Arterial Landscaping Zone A-5, Local Landscaping Zone L2G, and Local Lighting Zone, Arterial Lighting Zone, and Traffic Signal Zone TS-2;
  • Councilwoman Haney – Residence: Arterial Landscaping Zone A-4, Local Landscaping Zone L4A, and Local Lighting Zone, Arterial Lighting Zone, and Traffic Signal Zone TS-2. Business: Arterial Landscaping Zone A-7, Local Lighting Zone, Arterial Lighting Zone, and Traffic Signal Zone TS-2, and is not in a Local Landscaping Zone; and
  • Mayor Pro Tem Campbell – Arterial Landscaping Zone A-7, Local Lighting Zone, Arterial Lighting Zone, Traffic Signal Zone TS-2, and is not on a Local Landscaping Zone.

Mr. Liftin explained that the Councilmembers will draw straws to determine which three will participate. Following the draw, it was determined that Councilwoman Haney and Councilman Rodriguez would not participate, and they recused themselves from the meeting at 8:27 p.m.

Director Lai shared a brief PowerPoint highlighting the FY 2023/24 Engineer's Report. She provided an aerial view of the Local Landscape Zones, discussed their background, the Proposition 218 process and landscape projects. She concluded by requesting the adoption of the two resolutions and discussing next steps which would include the public hearing scheduled for June 6, 2023, and submittal of the assessment roll to the County Assessor by August 10th.

A conversation ensued among Council regarding the Engineer's Report and zones.

  • Moved byCampbell
    Seconded byLim

    It is recommended that the City Council: 1.) Adopt proposed Resolution No. 2023-5845, approving the Engineer’s Report regarding the levy of an annual assessment within the City of Yorba Linda Street Lighting and Landscaping Maintenance Assessment District (LMAD) for Fiscal Year 2023/2024; and 2.) Adopt proposed Resolution No. 2023-5846, declaring its intention to levy and collect assessments within the City of Yorba Linda Street Lighting and Landscaping Maintenance Assessment District (LMAD) for Fiscal Year 2023/2024, and setting a time and place for a public hearing concerning the levy of annual assessments.

    AYES (3)Hernandez, Campbell, and Lim
    ABSTAINED (2)Rodriguez, and Haney
    CARRIED (3 to 0)

Mayor Hernandez adjourned the meeting at 8:40 p.m. to the next regularly scheduled City Council/Successor Agency to the Yorba Linda Redevelopment Agency joint meeting on June 6, 2023.

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